20 Basic Steps for IT Project Managers: A Checklist

If there is a “type” of person who would appreciate a checklist, it’s a project manager. And so – in tribute to you – the ones who lay the path to the vision so that a major goal is reached, we offer a little gift this month: A comprehensive overview of the steps every IT project manager must take to complete a task.

Keep in mind that project management is an ongoing process that requires continuous monitoring and adjustment to ensure success. If lists are your love language, consider this a tribute from your friends here at ACI Learning. 

P.S. Did you know our project management content is loved by many? Check it out here

20 Steps for IT Project Management

  1. Define clear project objectives: Before starting any project, it is essential to define clear objectives that the project aims to achieve. 

  2. Plan the project: Plan the project by identifying tasks, timelines, resources required, and milestones. 

  3. Develop a project schedule: Create a schedule that outlines the tasks and activities required to complete the project. 

  4. Estimate the cost: Estimate the cost of the project, including labor, materials, and equipment. 

  5. Identify project risks: Identify and evaluate potential risks that could impact the project's success. 

  6. Develop a project team: Build a team that has the necessary skills and expertise to deliver the project. 

  7. Communicate effectively: Maintain open communication channels to keep all stakeholders informed about the project's progress. 

  8. Manage project changes: Keep track of any changes to the project and adjust the plan accordingly. 

  9. Monitor project performance: Monitor the project's progress and performance against the project plan. 

  10. Manage project scope: Manage the project's scope to ensure that it stays within the original objectives and doesn't expand unnecessarily. 

  11. Utilize project management software: Use project management software to help manage and track the project's progress. 

  12. Define project roles and responsibilities: Clearly define the roles and responsibilities of all team members involved in the project. 

  13. Develop a risk management plan: Develop a plan to manage risks that may arise during the project's execution. 

  14. Create a project charter: Develop a project charter that outlines the project's purpose, objectives, and scope. 

  15. Conduct regular status meetings: Hold regular status meetings to discuss the project's progress, risks, and issues. 

  16. Manage project quality: Ensure that the project meets the required quality standards. 

  17. Obtain stakeholder buy-in: Obtain buy-in from stakeholders to ensure that everyone is aligned with the project's objectives. 

  18. Manage project procurement: Manage the procurement of materials, equipment, and services required for the project. 

  19. Manage project documentation: Maintain accurate project documentation to ensure that all team members are aware of the project's status. 

  20. Evaluate project success: Evaluate the success of the project against the original objectives to identify areas for improvement in future projects.  

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